VAT Reclaimer is an AI worker that autonomously recovers the 80% of eligible foreign VAT that typically goes unclaimed.
It navigates 100+ tax jurisdictions to validate, file, and track claims, turning complex compliance into a direct cash flow source.
What is VAT Reclaimer?
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Tax Recovery Specialist. VAT/GST applied at rates averaging 25% is theoretically recoverable under reciprocity agreements (EU 8th and 13th Directives). But navigating 100+ distinct tax jurisdictions with unique documentation requirements, deadlines, and language barriers creates massive friction. Approximately 80% of eligible foreign VAT goes unclaimed. VAT Reclaimer dismantles this friction.
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Intelligent Document Validation. Actively crawls accounts payable ledgers and T&E expense reports to identify recovery opportunities. OCR and NLP digitize unstructured invoices in any language. Performs "semantic validation" - verifying VAT numbers are valid, address formats correct, invoice dates within eligible windows. If non-compliant, autonomously emails vendors requesting corrected invoices.
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Import VAT Recovery. For companies importing hardware, servers, or raw materials, import VAT can amount to millions. Integrates with customs brokers and logistics platforms to match import declarations (C88/SAD documents) with proof of payment. Creates immutable digital audit trail satisfying tax authority demands years later.
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Global Compliance Intelligence. Continuously monitors changes in global tax policy - new e-invoicing mandates, VAT rate changes - updating logic models in real-time. Democratizes access to sophisticated tax recovery, allowing mid-sized enterprises to recover funds at multinational rates without Big Four consulting fees.
Replaces:
- Physical review of thousands of travel and expense receipts.
- Expensive third-party tax recovery firms with high contingency fees.
- Manual tracking of submission deadlines across countries.
- Vendor correspondence for invoice corrections.
- Manual data entry into diverse foreign government tax portals.
Ready to see VAT Reclaimer in action?
Why VAT Reclaimer?
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Recover Lost EBITDA. Import VAT averaging 25% and travel VAT directly impact bottom line. For substantial international operations, this represents millions in annual savings previously treated as operational expense. Money spent on tax becomes a refundable asset, not a cost.
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Near-Zero Rejection Rates. Tax authorities reject claims for minor errors - address typos, faded receipt scans. AI validates every claim against specific jurisdiction rules before submission. This "pre-audit" capability ensures only perfectly compliant claims are filed, protecting company reputation and preventing audits.
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90% Administrative Time Savings. Manual VAT recovery is tedious - chasing receipts, filling forms. Automating the entire workflow liberates human capital for strategic planning. Finance function scales globally without adding headcount.
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Accelerated Cash Velocity. Traditional recovery takes months or years. Real-time operation prepares claims as expenses are incurred and files the moment windows open. Shortens cash conversion cycle, returning working capital faster in high-interest-rate environments.
How It Works
Workflow Automation
How VAT Reclaimer integrates with your systems
Extracts VAT components from invoices, validates claim eligibility, and submits reclaim forms to tax authorities.
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Data Ingestion. Connect via API to ERPs (SAP, Oracle, NetSuite), expense platforms (Concur, Expensify), and invoice repositories. OCR digitizes paper receipts, NLP interprets complex invoices, identifying tax codes and amounts in any language.
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Eligibility Analysis. Run every transaction against live database of global tax rules. Determine eligibility based on expense type (hotel vs. entertainment), country of origin, and reciprocity status. Filter non-recoverable expenses automatically.
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Anomaly Resolution. When invoices miss required data (VAT registration number), cross-reference external business registries or autonomously draft emails to vendors requesting compliant invoices. Enrich data to complete claim packages.
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Automated Filing. Aggregate valid transactions into authority-specific formats (XML, JSON). Submit claims digitally via government APIs and track status daily. When refunds received, automatically reconcile to general ledger.
Get Started
Deploy VAT Reclaimer to turn tax compliance into a funding source. Recover the 80% of eligible VAT that typically goes unclaimed and boost EBITDA with autonomous recovery.
See how VAT Reclaimer works for your business
Core Capabilities
Global Tax Rule Engine
Automatically applies complex VAT/GST recovery rules for over 100 jurisdictions to every transaction.
Intelligent Invoice Validation
Uses computer vision to verify that invoices meet strict formatting requirements before submission.
Automated Vendor Remediation
Autonomously contacts suppliers to correct non-compliant invoices, ensuring maximum claim success.
Real-Time Refund Tracking
Monitors the status of filed claims and reconciles incoming refunds directly to the GL.
Who It's For
Global Professional Services
Recovering VAT on extensive international travel, accommodation, and client entertainment expenses.
High-Tech Importers
Reclaiming massive import VAT sums on hardware and server equipment deployed in foreign data centers.
E-commerce Platforms
Managing VAT registration and recovery across multiple EU member states for digital goods sales.
Value Outcomes
Revenue Recovery
80% unclaimed recovered
Unlock found money. Recovering the **80% of eligible VAT** that is typically unclaimed adds directly to net profit.
Process Efficiency
90% time savings
Eliminate manual work. Automating extraction and filing reduces administrative time by **90%**.
Cost Reduction
25% cost reduction
Lower expenses. Reclaiming an average of **25% VAT** on foreign spend effectively lowers the cost of international operations.
Compliance Certainty
100% compliant filings
Reduce audit risk. AI validation ensures claims are 100% compliant with local laws, preventing fines.
Strategic Value for Decision Makers
For the CFO
**Free Cash Flow.** The VAT Reclaimer isn't a cost center; it's a revenue generator. We are currently leaving 20-25% of our foreign spend on the table. This tool recovers that cash automatically, directly boosting EBITDA.
For the COO
**Scalable Operations.** We can expand into new markets without needing to hire local tax consultants or admin staff. This agent handles the complexity of cross-border tax compliance autonomously.
For the Owner
**Profit Protection.** Every dollar of VAT we don't reclaim is a dollar of profit lost. This AI worker ensures we get back everything we are legally owed, maximizing the return on our international investments.
Why Export Arena
VAT Reclaimer is not a standalone tool - it's part of Export Arena's AI & Automation Department as a Service. Pre-trained on global trade nuances, from HS codes to geopolitical risk, it delivers strategic insights tailored to C-suite decision-making. We provide resilience as a service.
See how VAT Reclaimer works for your business
